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Tocademy

School Analytics

The Overview, Academics, Finance and Attendance pages: what each figure and chart means, how to filter them, and a worked reading of each.

Where analytics live, and who sees them

Analytics is second in the sidebar, with four pages: "Overview", "Academics", "Finance & fees" and "Attendance & CBT". Each page needs the permissions its figures come from, so a bursar sees the Overview and Finance, and a principal or School Admin sees all four. Every figure is counted from your own records each time the page opens. The worked examples are Greenfield College's First Term of 2026/2027.

Filtering

Every page starts with the term and the campus it is counting. Change them and press "Apply" (or "Apply Filters"). Academics adds Class Cohort, Arm and Subject; Finance adds Billing (Automatic, This term or Whole session); Attendance adds Class and a Threshold from 75% to 95%. "Reset" puts the filters back. "Export Excel" and "Export PDF" save what you are looking at.

1. Overview: the term at a glance

The Overview greets you with the week of the term — Greenfield is in Week 5 of First Term, which ends in 70 days. Six tiles follow. Pupils Enrolled: 300 across 14 arms. Attendance on the latest register day: 93.0%, 279 present and 21 absent. Fees Collected: ₦73.6m of ₦168.7m billed (43.6%), with 19 pupils paid in full. Outstanding Balance: ₦95.2m billed and not yet paid, whatever its due date. Under it, Overdue is the part of that balance whose due date has passed — ₦0 here, because none has yet. Finance uses the same two names. Average Score: 60.2%, pass rate 93.8%, Primary 3 A on top. Results Entered: all 1,536 subject results recorded, but 0 of 14 arms approved.

The top of the Overview: Good evening, Demo. Week 5 of First Term., Term active, ends in 70 days, the term and campus filters with Apply, Export Excel and Export PDF, and six tiles: Pupils Enrolled 300, Attendance 93.0%, Fees Collected ₦73.6m of ₦168.7m, Outstanding Balance ₦95.2m (billed, not yet paid; overdue ₦0), Average Score 60.2% and Results Entered 1,536 of 1,536.

Overview: fees and attendance

"Fee Collection vs Invoiced Progress" plots the money collected so far (green) against everything billed (the dashed line). Greenfield bills by session, so it counts the whole 2026/2027 session: 43.6% collected and ₦95.2m outstanding. "Attendance by Class Level" has two columns per class — the latest register (dark) and the term average (grey) — against the school's 90% threshold, the dashed line named in the legend; the columns start at 50% so small gaps show. On the latest day JSS 2 led with 100%. Every chart has "Show as table" for the figures behind it.

Fee Collection vs Invoiced Progress: collected ₦73,570,000 against invoiced ₦168,720,000, 43.6% of the session; and Attendance by Class Level: dark and grey columns for each class from Nursery 1 to SS 3 against a dashed 90% threshold line, named in the legend above the chart.

Overview: results and admissions

"Results & Broadsheet Pipeline" follows the term's results through four steps: scores entered (Greenfield: 1,536 of 1,536, done), submitted for approval (0 of 14 arms), principal approval and published to parents. "Admissions Funnel" counts applications by stage — 5 submitted, none shortlisted, waitlisted or accepted yet. If your school has online exams switched on, "Upcoming CBT Exams" sits between them; without it the two cards share the row.

Results & Broadsheet Pipeline with Scores entered 100% done and the other three steps queued or scheduled, and Admissions Funnel with 5 applications submitted and 0 shortlisted, waitlisted and accepted.

Overview: needs attention

"Needs Attention" lists what someone should act on now, each with a button that goes there: pupils below the attendance threshold, online exams waiting for a teacher to mark theory answers, invoices past their due date, subjects with less than half the pupils passing, and arms whose results are not yet approved. Greenfield has one: 14 arms' results not yet approved, with "Open gradebook".

Needs Attention with one item: 14 arms' results not yet approved, 0 submitted for approval and 14 still being entered, with an Open gradebook button.

Overview: recent school activity

"Recent School Activity" shows the last five things done in the school, newest first, each as a plain sentence with names: Demo Proprietor entered 63 scores in French for SS 3 A, for example, or Ada Obi recorded a cash payment of ₦45,000 for Chioma Obi. It spells out only what your role may see elsewhere. Without access to invoices a payment line says only that a fee payment was recorded, with no pupil or amount; without access to pupils a name becomes a pupil; and other records — expenses, payroll, staff profiles — are named only by kind, such as an expense was recorded.

Recent School Activity, from the audit trail: five lines such as Demo Proprietor entered 63 scores in French for SS 3 A. and Demo Proprietor added French to SS 3., each a minute ago, and the footer Who did what in this school, newest first.

2. Academics: filters and headline figures

Academics adds up every arm's broadsheet for the term, in the same way each broadsheet does. Narrow it by Class Cohort, Arm or Subject. Greenfield's Overall School Average is 60.2%, above its lowest pass grade (E8, 40%); the Pass Rate is 93.8% — 1,441 of 1,536 results; the Top Performing Class is Primary 3 A at 69.1%; and no subject is below the 50% target. The buttons at the top download the broadsheet, the rank order and the ministry portfolio for one arm, named under them.

Academic Performance Analytics: the Broadsheet, Rank Order, Ministry Portfolio and Export PDF buttons, the filters Session, Campus, Class Cohort, Arm and Subject with Reset and Apply Filters, and four tiles: Overall School Average 60.2%, Pass Rate 93.8%, Top Performing Class Primary 3 A and Subjects Below Target 0 of 9.

Academics: grades and subjects

"Grade Distribution by Class Cohort" has one bar per class, split by your grading scale from A1 (dark green) to F9 (red), with the class's pass rate on the right. Read it for long red ends: JSS 2 has 20% of its results at F9 and the lowest pass rate, 80.2%. "Subject Benchmark vs Target (50%)" lists subjects from the lowest pass rate up; the tick on each bar marks 50%. French is lowest at 69.8% and Mathematics next at 84.8%.

Grade Distribution by Class Cohort with a coloured bar for each class from JSS 1 to SS 3, JSS 2 showing 20% F9; and Subject Benchmark vs Target (50%) with French 69.8%, Mathematics 84.8% and seven subjects above 94%.

Academics: arms and boys and girls

"Class Arm Standings" ranks every arm by its average, with its pass rate: Primary 3 A is top at 69.1%, JSS 2 A bottom at 51.0%. "Gender Academic Parity Index" compares boys' and girls' average in each subject; the index is the girls' overall average divided by the boys'. Greenfield's is 1.08 — girls are about 8% ahead overall, most of all in French.

Class Arm Standings from Primary 3 A at 69.1% down to JSS 2 A at 51.0%, and the Gender Academic Parity Index with a blue bar for boys and an orange bar for girls in each subject.

Academics: the heatmap

The heatmap puts every arm against every subject, coloured by the arm's average: dark green 70 and above, green 60 to 69, orange 50 to 59, red below 50. Red cells are where to look first — at Greenfield, JSS 2 A in French (37.8) and Mathematics (40.7).

The Class Cohort × Subject Score Heatmap: arms down the side, subjects across the top, each cell coloured from dark green to red, with JSS 2 A's French and Mathematics cells red.

Academics: who needs help, and who leads

"Academic Deficiency Remediation Tracker" lists pupils graded in a failing band in two or more subjects this term, with the subjects and "Open record" — at Greenfield 16 pupils, such as Somto Akande in SS 3 A. "Academic Scholars Leaderboard" lists the top overall averages across the school, led by Ireti Abubakar of Primary 3 A at 81.5%.

The Academic Deficiency Remediation Tracker with 16 pupils flagged, each with their class, failing subjects and an Open record button; and the Academic Scholars Leaderboard with Ireti Abubakar first at 81.5%.

3. Finance: the money

Finance counts from your ledger. If your school bills by session, as Greenfield does, a yellow note explains that the page shows the whole session; use the link in it, or Billing, to see one term. The tiles: Invoiced this session ₦168,720,000 across 305 invoices; Total Collected ₦73,570,000 (43.6%, none of it online); Outstanding Balance ₦95,150,000 — billed, not yet paid — (56.4% uncollected, on 286 open invoices); Overdue ₦0 — unpaid after the due date — because no due date has passed yet; Refunds & Waivers ₦0; and Settled to School Bank — online payments paid out to your account — ₦0.

Finance & Bursary Analytics: a note that the page shows the whole 2026/2027 session, the Session, Campus and Billing filters, and six tiles: Invoiced this session ₦168,720,000, Total Collected ₦73,570,000, Outstanding Balance ₦95,150,000 (billed, not yet paid), Overdue ₦0 (unpaid after the due date), Refunds & Waivers ₦0 and Settled to School Bank ₦0.

Finance: which classes have paid

"Collection Rate by Class" ranks classes by the share of their bills paid, with the amounts. Primary 3 has paid the most (50.1%, ₦5.7m of ₦11.4m) and SS 2 the least (32.4%) — a place to start chasing. On a wide screen the list scrolls inside its card: scroll it to see every class, or open "Show as table". Below the weekly collections chart, the takeaway names the strongest week.

Collection Rate by Class, overall 43.6%: Primary 3 50.1%, Nursery 2 50.0%, Nursery 1 50.0%, Primary 5 48.4%, Primary 4 48.4% and Primary 2 47.8%, each with an orange bar and amounts, a note to scroll the list for all 15 classes, Show as table, and the takeaway that Primary 3 has paid the largest share and SS 2 the smallest.

Finance: how and what was paid

"Payment Channels" splits the money by how it arrived — all of Greenfield's ₦73.6m came as cash. "Arrears Ageing Buckets" groups overdue money by how long it has been overdue, with "Chase arrears"; Greenfield has nothing overdue yet. "Fee Item Realization" shows how much of each fee has been paid: Tuition 43.6%, Application 0%. Below these, the families with the largest overdue balances and the online payments paid out to your bank.

Payment Channels: a ring showing ₦73.6m from 180 payments, Cash 100%; Arrears Ageing Buckets: Nothing is overdue, with Chase arrears; Fee Item Realization: Tuition 43.6% and Application 0.0%.

4. Attendance: the roll call

"Attendance & CBT" starts with the register. The Threshold is the attendance a pupil should keep above; the school's default is 90%, and Greenfield's pupils are all above it. Raise it to 95% and press "Apply" to see who is slipping: Attendance on Fri 9 Oct 93.0% (279 of 300 present); Term-to-Date Avg 94.0%, Primary 6 leading at 94.3%; Marked Late 3.0% (89 marks — the register records late, not an arrival time); and Pupils Below 95%: 180 of 300. Greenfield does not use online exams, so the CBT tile says Switched off; a school that does sees its exams on the "Computer-Based Testing (CBT) Hub" tab.

Attendance & CBT Analytics with the Threshold set to 95%: Attendance 93.0%, Term-to-Date Avg 94.0%, Marked Late 3.0% with 89 marks, Pupils Below 95% 180 of 300, and Online exams (CBT) Switched off.

Attendance: which days

The daily heatmap has a square for each school day of the term, coloured from dark green (95% and above) to red (below 85%). Its takeaway reads the pattern for you: at Greenfield, Monday is strongest (94.5%) and Friday weakest (93.0%).

First Term Daily Attendance Calendar Heatmap (2 Weeks): Monday to Friday down the side and two weeks across, each square showing 93% to 95%, with the takeaway that Monday is strongest and Friday weakest.

Attendance: the watchlist

"Chronic Absentees Watchlist" lists the ten pupils with the lowest attendance under the threshold, with their arm, days absent, absence rate and days missed in a row, and "Open record" to see the pupil. At 95%, Chinedu Oyelaran of Primary 2 A heads it with one day absent out of ten (10.0%). Further down the page, every class and arm's attendance and the split of register marks. "Roll Call Log" at the top opens the registers themselves.

Chronic Absentees Watchlist, below 95% attendance: 180 pupils are below 95%, the 10 lowest listed — Chinedu Oyelaran, Oluwaseun Adebayo, Ayomide Mohammed, Temitope Eze and others, each with 1 absent day, 10.0% and an Open record button.

Still stuck?

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